Free tool
Trip Timeline Builder
Keep every deadline in view. Generate a personalised travel preparation schedule that keeps your group trip on track from start to finish.
What the timeline builder does
Smart Planning
Automatic timeline adjustments based on destination, group size, and trip complexity
Complete Checklists
Detailed action items for every milestone from bookings to departure day
Downloadable PDF
Print or share your timeline with stakeholders and group members
Build your timeline
Frequently Asked Questions
For international group trips, planning should begin at least 12 weeks before departure. The timeline builder calculates your specific milestones working backwards from your travel date, accounting for visa processing times, group booking lead times, and document collection windows that vary by destination and group size.
The timeline includes key milestone deadlines across four stages: pre-booking (risk assessment, approvals), booking (flights, accommodation, transfers), preparation (visas, travel insurance, group briefings), and departure (final headcounts, document checks, emergency contact distribution). Each milestone includes specific action items tailored to your group type.
Yes. Once your timeline is generated you can download it as a PDF directly from the tool at no cost. The PDF is formatted for printing and sharing, suitable for briefing packs, school trip approval forms, or corporate travel policy documentation.
The timeline builder works for any group size from a small team of 5 up to large expeditions of 200 or more. The milestone complexity and lead times adjust automatically based on group size inputs, with larger groups given longer windows for document collection and pre-departure briefings.