Roamly

    Case Studies & Portfolio

    Real-world examples of complex travel programmes we have delivered. Client details remain confidential, but outcomes speak for themselves.

    Programmes We've Delivered

    Multi-Site University Conference Programme

    Higher Education

    Challenge

    A leading UK university needed to coordinate a week-long academic conference across three cities, involving 200+ delegates with complex accommodation and transport requirements.

    Solution

    We designed a comprehensive logistics plan including venue coordination, accommodation blocks across multiple hotels, dedicated coach transfers between sites, and on-site support throughout the programme.

    Outcome

    Seamless delivery with 98% delegate satisfaction scores. All transfers ran to schedule, and our on-site team resolved minor issues before they impacted the programme.

    Key Metrics

    • 200+ delegates
    • 3 cities
    • 5 days
    • Zero delays

    Corporate Leadership Retreat

    Financial Services

    Challenge

    A multinational corporation required a confidential executive retreat with stringent security requirements, tight timelines, and expectations for flawless execution.

    Solution

    Our consulting team developed a bespoke programme with vetted suppliers, confidentiality agreements throughout the supply chain, and dedicated account management. We provided 24/7 support and alternative contingency plans.

    Outcome

    The client praised our discretion and attention to detail. The retreat proceeded without incident, and we have since become their preferred travel partner for executive programmes.

    Key Metrics

    • 50 executives
    • 3 countries
    • Confidential
    • 100% secure

    Educational Field Research Expedition

    Secondary Education

    Challenge

    A school group needed to undertake field research in a remote location with limited infrastructure, requiring comprehensive risk management and emergency protocols.

    Solution

    We conducted thorough risk assessments, established local partnerships with vetted DMCs, implemented real-time tracking systems, and provided comprehensive emergency support plans with 24/7 contact.

    Outcome

    The expedition achieved all educational objectives safely. Our risk management framework and on-ground support ensured staff and students remained secure throughout, with full compliance to duty of care obligations.

    Key Metrics

    • 45 students
    • Remote location
    • 14 days
    • Zero incidents

    Annual Conference Series

    Professional Association

    Challenge

    A professional body required ongoing event management for their quarterly conference series across the UK, with varying attendance levels and changing venue requirements.

    Solution

    We established a flexible framework agreement providing venue sourcing, accommodation management, and logistics coordination for each event, with a dedicated account manager and standardised quality protocols.

    Outcome

    Three years of successful partnership delivery. Consistent quality across all events, preferential supplier rates secured through volume, and streamlined planning processes saving the client significant administrative time.

    Key Metrics

    • 4 events/year
    • 3 years
    • 500+ delegates
    • Cost savings 15%

    Cross-Border Corporate Training Programme

    Technology Sector

    Challenge

    A technology firm needed to transport teams from five European offices to a central training facility, coordinating flights, transfers, and accommodation for delegates arriving at different times.

    Solution

    We developed a centralised booking system, negotiated corporate rates with hotels and transport providers, and provided real-time coordination for all arrival and departure logistics across multiple time zones.

    Outcome

    Flawless coordination despite complex scheduling requirements. All delegates arrived on time, and the client reported significant cost savings compared to previous self-managed programmes.

    Key Metrics

    • 5 countries
    • 120 delegates
    • Staggered arrivals
    • 20% cost reduction

    School Sports Tour Programme

    Independent School

    Challenge

    A school required a 10-day sports tour abroad for 60 students and staff, including match fixtures, training facilities, accommodation, and comprehensive safeguarding protocols.

    Solution

    We designed a complete tour package with vetted accommodation, dedicated coaching facilities, match coordination with local clubs, and full risk management documentation meeting UK educational travel standards.

    Outcome

    Outstanding feedback from students, staff, and parents. All fixtures proceeded as planned, safeguarding protocols were exemplary, and the tour delivered significant sporting and educational value.

    Key Metrics

    • 60 participants
    • 10 days
    • 8 matches
    • 5-star feedback

    Frequently Asked Questions

    Our case studies cover multi-site conferences, corporate retreats and training programmes, school sports tours and educational field trips across the education and corporate sectors.

    Many of our clients are schools, universities and businesses with confidentiality requirements, so we describe each programme without naming the organisation involved.

    If you've worked with us and would like to share your story, we'd love to feature your programme. Contact our team to discuss featuring your case study.

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